When a driver qualification (DQ) file is audited by the FMCSA or subpoenaed by a plaintiff’s attorney, motor carriers can be exposed to significant liability. Well-managed DQ files can limit this liability, as well as improve carriers’ CSA Driver Fitness BASIC scores.
RAIR helps carriers properly maintain their DQ files, while relieving them of the headaches associated with this time-consuming and cumbersome task. Our automated auditing and management system helps carriers maintain accurate and complete files, segregate documents to limit exposure during an audit, and eliminate documents when they are no longer needed.
We audit all forms required by the DOT for completeness, compliance, expiration dates, and signatures. Electronic data, paper documents, and document images are accepted.
Motor carriers have the option of adding other forms to their drivers’ files, such as training documents, crash diagrams, and chain-of-custody documents for drug tests. They can also create customized automated e-mail alerts notifying carrier personnel of missing forms, renewals, and other important events. RAIR’s system even includes an automated MVR process.
View an example of an online driver qualification file.
Download more information about RAIR’s driver qualification file management program. (PDF, 560KB)